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Monday, July 14, 2008

On Something to Think About & Act On

After pondering on the items brought to me which I blogged earlier, here are some thoughts.

1. It is very important that organizations have a Manual of Operations. Surely the organization that has none to use and follow will be at the mercy of its officers who may not have training, or may simply be neglectful. Election and position can sometimes carry with it something that can drown one's efficiency, especially if one entertains such popularity and forgets the responsibility such an honor bestowed carries in the authority. Hence, I believe that the Board or Officers may need to establish a certain standard operating procedure such that outgoing officers must, within one month after the election, turn over power and authority to the newly elected officer/s. In fact, every term that is about to end must prepare a month before election an evaluation, and turnover mechanism such that one need not cling to power and authority beyond one's term.

2. In the case when a former officer withdraws money belonging to his/her term, i.e., raised or earned during the term of such officer/s, what the current Board or Officers can do is to write a memorandum to ALL, not simply the one past leader, PREVIOUS PRESIDENTS and/or TREASURER/S to do such turnover, and to make sure that no bouncing checks are issued. Those who don't abide may be culpable for insubordination and disrespect. Using the money of the organization appears to be estafa in nature. The practice of auditing the organization's funds is thus a awise move to ensure that all actions of the officers are checked and supervised.

3. The SEC needs to be provided the papers and documents of the organization's proceedings. These are included in the annual reportorial protocols. Since we pay this government institution, giving them a copy of all financial transactions, board resolutions, membership lists and other updates serves the organization some good since they can always rest assured that even if they may lose their own papers, the SEC may have such proceedings' records. Otherwise, it may be best to really ensure the filing system of the organization for easy access.

4. The case may happen when (an) officer/s neglect their duties, or even act inimically against the organization, such as syphoning of funds to one's or dummy accounts, or failing to submit reportorial requirements to the SEC. Worse would be to deliberately lose organizational papers the retrieval of which will keep the organization from functioning accordingly. It is very essential then that leaders keep the members abreast of what's happening with the organization. Members, when informed properly can be a potent force in the organization's life. It is they who elect their officers, and when the real status of the organization is known well to them, one can be assured the organization's life and improvements. Documents are thus to be protected well, which the SEC may be of help. I will clarify this with the SEC if my idea is right.

It can really be saddening to note how our previous officers may not have done what they should have for the good of the paying participant. Leaders can sometimes fight among themselves and keep the organization from really flourishing. Hence, it is important to always think of the welfare of the many than the interests of the few whose terms of office may have lapsed. Their acts while on power will thus be judged after their tenure.

In the meantime, members need to be vigilant lest they become milking cows of the officers. I would not want to become a cow.